A new era of teamwork: collaboration software in hand

We entered the age when teams are not necessarily found in the same office or country - often they are multinational and decentralized. To keep track of the fast-paced projects and team progress, both big companies and small teams turn to smart software solutions – team collaboration platforms which are designed to keep all team members at the same page, save time and money, and identify problems at an early stage.

What and why?

Basically, collaboration software is a number of business applications which enable teams work more efficient and smooth. Collaboration software offers tools for communication – both messaging and conferencing, document exchange and real-time assistance to help keep track of projects and tasks, regardless of business size and content, and aids efficiency of teams from different parts of organization.

For whom?

Collaboration software features may vary to meet the needs of a particular organization, and it would be particularly suitable for:

- teams working on multiple tasks of the same project;

- teams looking for a digital brainstorming place;

- teams who share many files and give feedback to each other;

- decentralized teams to feel more connected and share achievements.

Top-3 collaboration platforms we recommend

Trello

This software uses kanban principle of managing projects. Its distinctive feature is managing boards which contain task lists filled with cards e.i. tasks. The boards stand for ideas, to do, doing and done!, while cards can be transferred from one board to another thanks to drag-and-drop feature. Users can be assigned to cards, as well as due dates, comments or files - added to a card. Notifications sent to the mobile phone or via email will keep you posted about the latest updates within tasks and projects. The core of the system is simple to use, while extra features such as ‘voting’ or ‘cards aging’ are available on request. Trello is designed for mobile phones, tablets and web browsers. This program is also free of charge with extra features offered in business class and Trello Gold versions.

Wrike

Wrike software won Best Project Management Software Award for 2016, as well as it was introduced within Google, Stanford University, Adobe etc. Wrike was designed with an emphasis on individual tasks: tasks look like mini-projects and most of work – collaboration and sharing - happens at the task level. Its free version can be used by up to 5 users, and enables to manage tasks and add discussions, share files and have a spreadsheet view. It offers advanced email integration and is available both for iOS and Android gadgets. Other payment plans are adjusted to the needs of corporate users, marketers, enterprises etc.

Jira

Jira is a project management tool MOZI Development team uses on the daily basis in its work. Generally, Jira is popular among corporate users as it offers bug tracking, issue tracking, and project management functions. Jira is used in over 100 countries by millions of users, and is known for its flexibility (suitable for any tasks), customization (configuration change), being user-friendly and extensible. In Jira teams have access to more than a dozen reports with real-time insights into how their teams are performing sprint over sprint. This system is popular for time tracking which adds productivity to the team and helps bill clients accurately. It’s also accessible from mobile phones and can be easily integrated into other team tools using APIs.

Are there any alternatives? Sure! As the popularity of collaboration and efficiency software is constantly growing, one of our trusted clients ordered a new system which was successfully launched on the market, and later on – bought by another company due to its success among users. This platform is easy to use as it offers tools for business chat, file sharing with commenting and following, note taking and live meetings, task management and easy synchronizations. It’s available on iOS, Android, web and desktop, and makes collaboration easy. Interested? Then you can find more information here: http://mozidev.com/work/4

How to choose the best software?

First, think of the needs of your team or organization to have a clear picture of what functions you might need and what features will just add extra cost to your software. You can also compare two or more collaboration software online to see pros and cons of each of them. Second, before assigning for one, check price policy since some of them offer free versions for small teams, and some have a strict restriction on the number of users able to use the program – 100, 500 or 1000. Third, when you choose the one you see might suit you, use a trial period, usually of 30 days, to see whether it suits your team, easy to use and meets your business needs.